REPORT AND PROPOSAL WRITING/CRUCIAL COMMUNICATIONS
Live-Online Training: N 250,000.00
Classroom Training: N 350,000.00
3 - 4 participants: 5% discount
5 or more participants: 10% discount
(Available also for Customised Training by Duration, Venue & Fee)
Programme Description
For effectiveness in business communications, this course focuses on making managers to:
- Become highly skilled in the use of English Language
- Write memos, letters, reports, proposals excellently by presenting contents with mechanical precision
- Organize thoughts clearly before writing
- Know the techniques of outlining, drafting and revising written messages
- Practice writing reports with graphical presentation of data
- Prepare proposals with project management value proposition
- Pay attention to spellings and punctuations.
Course Contents
DAY ONE
Develop Correct Writing Skills
- Do the ground work and get to the maximum point
- Writing inertia and how to overcome it
- Essence of effective writing
- The Communication Process
- Elements of Crucial Communication
Common Writing Problems
- Common errors in the use of English by Nigerians
- Word usage
- Improving your vocabulary
Your Attitudes as a Writer
- Simplicity and conciseness
- Confused words
- Effect of Culture on language use
Formatting Your Writing
- Style and tone
DAY TWO
Prewriting & Planning
- Establishing purpose
- Clarifying readership
- Researching for facts.
Doing the Writing
- Word usage
- Common errors in our use of English by Nigerians
- Word economy.
Attention to Grammar
- Verb exercises
- Passive and Active Verbs
- Noun and pronoun exercises
- Spellings
- Punctuations
- Formatting the Writing
- Style and tone
- Paragraphs
- Headings
Letters
- Salutation
- Body of letter
- Complimentary closure.
Email Guidelines
- The recipients
- Keeping it short
- File attachments
- Plain texts.
Memos
- General principles guiding Memo writing
- In-house styles.
DAY THREE
Reports - the Purpose
- Informing
- Selling
- Persuading
- Instructing
- Advising
- Explaining
- an Analysis
- a Research outcome
- an Information
- an Experience.
Types of Report
- Information/investigation report
- Progress Report
- Formal Reports
- Informal Reports
- SOPADA formula
- The “Need-to-know” v. “Nice-to-know” reports
Executive Summary
- The Purpose of an Executive Summary
- Main Stages and Techniques of Summarization
- Types of Summaries
- Qualities of an Effective Executive Summary
Writing the Report
- Organizing thoughts clearly before writing
- Selection of the most appropriate main message
- Structure
- introduction
- body of report
- references
- bibliography (as necessary)
- appendices (as necessary).
- Contents & Formats
- chronology
- functionality.
- Outlining, drafting and revising techniques
- Proofing and Editing what you write.
Packaging the Report - Data Reporting and Conversion to Graphs
- Data analysis
- Applications of Excel formats
- Graphic presentations
- Bar Chart
- Pie Chart
- Line Chart
- Frequency Distribution
- Frequency Polygon
- Scatter Diagram.
Writing Minutes of Meetings
Minutes – what it is, what it is not
- The Importance of Minutes
- Types of Minutes
- Minutes Format
- Steps to Effective Minutes
- Qualities of Good Minutes.
DAY FOUR
Proposals Outline
- Our Understanding of your requirements
- Our Point of View
- The Proposed Project
- Objective and Scope – Objectives, Covered Areas, Minimizing risks that could hinder successful completion of project
- Methodology - Integration and linkage between various components of work to deliver maximum value
- Approach – Phases of Project and duration, Teaming Approach, Our requirements, Knowledge transfer
- Schedule & Releases – Rationale of Phases/releases. For example, there will be a pilot test to generate excitement and communicate success, followed by a major Release to minimise the change impact and build ownership.
- Major Work Activities
- Key Deliverables
- Resources – Resources requirements from your company and ours, their availability (full/part time) and duration on Project
- Project Team Structure
- Our Value Proposition - What we have to offer:
- Operating environment
- Methodology/experiences
- Commitment
- Relevant previous work done
- Solutions tailored made for organization
Provision of pragmatic, practical and easy to understand approaches
suitable for company
- Transfer of skills and knowledge to Company’s resources.
- Fee Arrangement
- Credentials
Preparing a Request for Proposal (RFP)
- Statement of Purpose – Background Information
- Scope of Work – Layout of What to Do
- Deliverables - Checklists
- Performance Standards
- Professional qualilifcations
- Certifications
- Outcomes to be Assessed
- Terms and Conditions
- Presentations if required
- Payments and payment processes
- Penalties (where applicable)
- Evaluation and Award Process
- Criteria of how the winner will be decided
- When the decision can be announced
- Contacts to reach if and when nececssary
- Contract Agreements
Drafting of agreements
DAY FIVE
Writing Topnotch Speeches
- Knowledge
- Command of English
- Logical
- The joy of a Speech Writer.
- Know the audience
- Clarify the goals of the speech
Written Speech Outputs
- Inform
- Discuss
- Entertain
- Induce/Persuade
- Advise
- Explain/Educate on
- Developments
- Advantages & Disadvantages
- Features & Benefits